Last updated on
Dec 21, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
What is eSign PDF?
The eSign PDF feature in pdfFiller allows users to electronically sign PDF forms, eliminating the need for printing, scanning, or mailing. This tool simplifies workflows by providing a secure, paperless way to sign PDFs, ensuring compliance and efficiency.
Why electronic signatures simplify document approvals
Electronic signatures revolutionize the document signing process, offering a fast and eco - friendly alternative to traditional paperwork and face - to - face meetings. Ideal for remote work, they enable users to approve documents in a particular signing order and share them instantly from anywhere. eSigning PDF documents accelerates approvals, cuts administrative costs, and simplifies document workflows, making the entire process more efficient and seamless.
How eSignatures enhance efficiency and security
Electronic signatures minimize the time and resources spent on approving PDF documents, significantly enhancing workflow efficiency. With advanced encryption, authentication measures, and compliance with industry - specific regulations, every eSignature is secure, legally recognized, tamper - evident, and maintains the integrity of signed documents while protecting your sensitive information. Additionally, audit trails in the eSigning process provide a transparent record of all transactions, promoting accountability and trust.
Examples of feature use cases
Explore some practical applications of the eSign PDF feature that demonstrate its versatility and effectiveness over traditional handwritten signature usage across various industries and scenarios.
Common eSignature usage for businesses
A reliable PDF signature tool allows professionals to sign PDFs online quickly and efficiently, streamlining the contract signing process for businesses of all sizes. From sales proposals and invoices to offer letters, NDAs, and fillable PDF forms, electronic signatures make it easier to close deals and finalize agreements while maintaining data security and compliance.
eSign PDF use cases for individuals
Many individual users also find it convenient to add their signatures online, whether for rental agreements, school forms, or financial paperwork. For freelancers, the ability to sign PDFs online is especially useful, offering a professional and efficient way to manage client agreements and invoices with just a reliable internet connection.
Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
I wanted to improve the efficiency of filling out repetitive information on business documents and improve the readability of the documents... Mission Accomplished!
Using this site to fill out divorce paperwork. Sometimes the text is too big for the field I'm in, but other than that I think that the site is awesome.
Works great
Works great! Less expensive than the full version of adobe, but wish it was a one time purchase. May not continue after the trial period due to cost.
Elisa from the live chat customer…
Elisa from the live chat customer support was such a great help this morning. She was quick to fix my problem and I appreciate her help. Great service.
Great software
Excellent, the software is very easy to set up and use and gives me all the functions that I need to edit documents.
Ease of use. It allows us to edit documents easily and send them out to clients for signature.
Lack of choice of fonts. When you edit a document, the font is automatically changed, meaning you have to change the font throughout the document.
Such helpful customer support
This is a great product but I only needed it for a short while, (1 day) but forgot to cancel my free trial, contacted customer support and they arranged for a refund right away, so very helpful.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
Are digital and electronic signatures the same thing?
No, digital signatures and electronic signatures are not the same. A digital signature uses encryption technology to secure and verify a document, while an eSignature refers to any electronic method of document signing, such as drawing or typing a name. pdfFiller offers electronic signature functionality, which complies with legal standards but doesn't inherently include a digital signature.
Are eSignatures created in pdfFiller legally binding?
Yes, eSignatures created in pdfFiller are legally binding and adhere to major eSignature laws such as ESIGN, UETA, and eIDAS regulations. These laws confirm that electronic signatures hold the same legal standing as handwritten ones. By using pdfFiller, you can sign documents with confidence that they meet legal requirements worldwide.
Can I edit my electronic signature in pdfFiller?
Yes, it’s possible to edit a signature previously created in saved in pdfFiller. You can choose between different types of handwriting for your typed autograph or change the color or line thickness for a drawn signature.
Can I edit a PDF after eSigning it?
Once you eSign a PDF, it is considered finalized, and further edits to the signed content are restricted. Make sure to provide all the requested information and finish the necessary adjustments before adding your electronic signature and clicking Done.
Do I need to add my signature every time in pdfFiller?
No, there’s no need to create a new electronic signature every time you need to eSign a PDF. pdfFiller allows you to save your eSignature as a default for faster future use. However, you can change it anytime by clicking Add signature in the Sign dialog box and choosing the preferred signing method for your paperwork.
Can I sign PDFs online for free?
pdfFiller offers a 30-day free trial, letting new users try its functionality and feel all platform benefits. During this time, you can upload and customize documents without limits, add various form fields, eSign PDF and send it to others for approval, quickly download or export your signed documents to the cloud, and access them anytime in your account. Once the free trial ends, you can choose a subscription that meets your document management needs.
Does the eSign PDF tool work for other file document formats?
On the current page, you can only upload PDF files for eSigning. However, pdfFiller works with various formats, including Word documents, Excel spreadsheets, and images. The platform's smooth integrations enable you to upload and eSign Google documents without printing them. Log in to your account to access these options from the Dashboard.