Last updated on
Nov 13, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
What is eSign PDF?
The eSign PDF feature in pdfFiller allows users to electronically sign PDF forms, eliminating the need for printing, scanning, or mailing. This tool simplifies workflows by providing a secure, paperless way to sign PDFs, ensuring compliance and efficiency.
Why electronic signatures simplify document approvals
Electronic signatures revolutionize the document signing process, offering a fast and eco - friendly alternative to traditional paperwork and face - to - face meetings. Ideal for remote work, they enable users to approve documents in a particular signing order and share them instantly from anywhere. eSigning PDF documents accelerates approvals, cuts administrative costs, and simplifies document workflows, making the entire process more efficient and seamless.
How eSignatures enhance efficiency and security
Electronic signatures minimize the time and resources spent on approving PDF documents, significantly enhancing workflow efficiency. With advanced encryption, authentication measures, and compliance with industry - specific regulations, every eSignature is secure, legally recognized, tamper - evident, and maintains the integrity of signed documents while protecting your sensitive information. Additionally, audit trails in the eSigning process provide a transparent record of all transactions, promoting accountability and trust.
Examples of feature use cases
Explore some practical applications of the eSign PDF feature that demonstrate its versatility and effectiveness over traditional handwritten signature usage across various industries and scenarios.
Common eSignature usage for businesses
A reliable PDF signature tool allows professionals to sign PDFs online quickly and efficiently, streamlining the contract signing process for businesses of all sizes. From sales proposals and invoices to offer letters, NDAs, and fillable PDF forms, electronic signatures make it easier to close deals and finalize agreements while maintaining data security and compliance.
eSign PDF use cases for individuals
Many individual users also find it convenient to add their signatures online, whether for rental agreements, school forms, or financial paperwork. For freelancers, the ability to sign PDFs online is especially useful, offering a professional and efficient way to manage client agreements and invoices with just a reliable internet connection.
Try these PDF tools
Edit PDF
Quickly edit and annotate PDFs online.
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Sign
eSign documents from anywhere.
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Request signatures
Send a document for eSignature.
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Share
Instantly send PDFs for review and editing.
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Merge
Combine multiple PDFs into one.
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Rearrange
Rearrange pages in a PDF document.
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Compress
Compress PDFs to reduce their size.
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Convert
Convert PDFs into Word, Excel, JPG, or PPT files and vice versa.
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Create from scratch
Start with a blank page.
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Edit DOC
Edit Word documents.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
The only thing I wished for in using it was copy/paste for adding many text lines of the same size and shape again and again instead of creating each one each time.
I wish there was a way to access a blank 2019 W-2 form. The first form came up as 2019, but the only way I found to create 2019 for the other employees was to duplicate that first one and modify for the additional person. If not for that quirk, I would have given 5 stars.
What do you like best?
PDFfiller is a great way for me to pre-fill documents that I use on a regular basis for my clients. By having as many fields clearly completed as possible, transactions that may have been held up due to illegible or missing information can be processed much more quickly. Clients also appreciate not having to do as much work! I also like the fact that I can use a social media signin for PDFfiller instead of having to create a separate user ID and password. It's one less thing that I have to remember.
What do you dislike?
Sometimes, I get frustrated by the "auto-detect" feature that highlights an entire line of a form. I'd rather use the text insertion feature and place text where I want it rather than have to edit the whole line. The other frustrating thing is having to make sure you're logged out on one computer before using it on another device in the office!
Recommendations to others considering the product:
I recommend PDFfiller without hesitation, with one caveat: only one sign-in is allowed at a time per user. If you use multiple computers at your place of employment, make sure you're signed out of PDFfiller on one computer before trying to sign on with the other. It will save you some aggravation. This is especially frustrating if you use the program on a desktop and a laptop and forget to sign out of the desktop computer before bringing the laptop home to work remotely. I did do a lot of research before deciding to invest in PDFfiller, and after my due diligence was hard-pressed to find an option with all of the features that I needed and at a price point that I felt was affordable. For the money, PDFfiller is a great investment for offices looking for ease and convenience with pre-filling forms. The learning curve is not very steep, and there is a lot of functionality for adding features besides text: check/"x" in specific boxes, highlighting, erasing, etc. I have used all of those features with little to no difficulty. Erasing is a bit of a science, with some trial and error involved in determining the exact size of the eraser needed for the job. Being able to move inserted text around easily and increase or decrease the font size as needed is a very helpful feature, especially if you want to call attention to certain pieces of information or make them stand out from the rest of the document. While I have not used the signature feature very often, I have found it to be useful in the rare instances that I have needed it. I have a copy of my signature saved in PDFfiller, which makes it very easy to insert a signature field into documents. Clients also appreciate this feature as well.
What problems are you solving with the product? What benefits have you realized?
PDFfiller is making it a lot easier for me to personalize and email forms to my clients, improving their service experience and saving me time and trouble. It's a huge convenience for me and much appreciated by clients whose handwriting is less than clear! The biggest benefit to me is having a library of frequently used documents that I can pull up on the fly, make adjustments and edits to a few fields, and have a new document ready to go in a matter of minutes. I've also been able to add information in the "white spaces" of forms I have created in the past, to include client-specific text, contact information and other items.
PDFfiller is a great way for me to pre-fill documents that I use on a regular basis for my clients. By having as many fields clearly completed as possible, transactions that may have been held up due to illegible or missing information can be processed much more quickly. Clients also appreciate not having to do as much work! I also like the fact that I can use a social media signin for PDFfiller instead of having to create a separate user ID and password. It's one less thing that I have to remember.
What do you dislike?
Sometimes, I get frustrated by the "auto-detect" feature that highlights an entire line of a form. I'd rather use the text insertion feature and place text where I want it rather than have to edit the whole line. The other frustrating thing is having to make sure you're logged out on one computer before using it on another device in the office!
Recommendations to others considering the product:
I recommend PDFfiller without hesitation, with one caveat: only one sign-in is allowed at a time per user. If you use multiple computers at your place of employment, make sure you're signed out of PDFfiller on one computer before trying to sign on with the other. It will save you some aggravation. This is especially frustrating if you use the program on a desktop and a laptop and forget to sign out of the desktop computer before bringing the laptop home to work remotely. I did do a lot of research before deciding to invest in PDFfiller, and after my due diligence was hard-pressed to find an option with all of the features that I needed and at a price point that I felt was affordable. For the money, PDFfiller is a great investment for offices looking for ease and convenience with pre-filling forms. The learning curve is not very steep, and there is a lot of functionality for adding features besides text: check/"x" in specific boxes, highlighting, erasing, etc. I have used all of those features with little to no difficulty. Erasing is a bit of a science, with some trial and error involved in determining the exact size of the eraser needed for the job. Being able to move inserted text around easily and increase or decrease the font size as needed is a very helpful feature, especially if you want to call attention to certain pieces of information or make them stand out from the rest of the document. While I have not used the signature feature very often, I have found it to be useful in the rare instances that I have needed it. I have a copy of my signature saved in PDFfiller, which makes it very easy to insert a signature field into documents. Clients also appreciate this feature as well.
What problems are you solving with the product? What benefits have you realized?
PDFfiller is making it a lot easier for me to personalize and email forms to my clients, improving their service experience and saving me time and trouble. It's a huge convenience for me and much appreciated by clients whose handwriting is less than clear! The biggest benefit to me is having a library of frequently used documents that I can pull up on the fly, make adjustments and edits to a few fields, and have a new document ready to go in a matter of minutes. I've also been able to add information in the "white spaces" of forms I have created in the past, to include client-specific text, contact information and other items.
Haven't used much just for a few document but so far very satisfied. Easy to scan and load to fill in docs. I'm hoping it will be worth the price paid
it is an easy to use software and worth…
it is an easy to use software and worth the price, but with COVID and the gas issues, I'm tapped out.
I accidently was charged after trying…
I accidently was charged after trying this for completing a teacher application and not finding it as user-friendly as I thought for myself. I had a snip of cancelling, so after a few emails I was able to get a full refund. Very responsive!
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
Are digital and electronic signatures the same thing?
No, digital signatures and electronic signatures are not the same. A digital signature uses encryption technology to secure and verify a document, while an eSignature refers to any electronic method of document signing, such as drawing or typing a name. pdfFiller offers electronic signature functionality, which complies with legal standards but doesn't inherently include a digital signature.
Are eSignatures created in pdfFiller legally binding?
Yes, eSignatures created in pdfFiller are legally binding and adhere to major eSignature laws such as ESIGN, UETA, and eIDAS regulations. These laws confirm that electronic signatures hold the same legal standing as handwritten ones. By using pdfFiller, you can sign documents with confidence that they meet legal requirements worldwide.
Can I edit my electronic signature in pdfFiller?
Yes, it’s possible to edit a signature previously created in saved in pdfFiller. You can choose between different types of handwriting for your typed autograph or change the color or line thickness for a drawn signature.
Can I edit a PDF after eSigning it?
Once you eSign a PDF, it is considered finalized, and further edits to the signed content are restricted. Make sure to provide all the requested information and finish the necessary adjustments before adding your electronic signature and clicking Done.
Do I need to add my signature every time in pdfFiller?
No, there’s no need to create a new electronic signature every time you need to eSign a PDF. pdfFiller allows you to save your eSignature as a default for faster future use. However, you can change it anytime by clicking Add signature in the Sign dialog box and choosing the preferred signing method for your paperwork.
Can I sign PDFs online for free?
pdfFiller offers a 30-day free trial, letting new users try its functionality and feel all platform benefits. During this time, you can upload and customize documents without limits, add various form fields, eSign PDF and send it to others for approval, quickly download or export your signed documents to the cloud, and access them anytime in your account. Once the free trial ends, you can choose a subscription that meets your document management needs.
Does the eSign PDF tool work for other file document formats?
On the current page, you can only upload PDF files for eSigning. However, pdfFiller works with various formats, including Word documents, Excel spreadsheets, and images. The platform's smooth integrations enable you to upload and eSign Google documents without printing them. Log in to your account to access these options from the Dashboard.